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REGISTERED OFFICE · INC-22 · MCA APPROVALS
Plan a compliant registered office relocation with the correct Board/member approvals, address proofs and ROC forms—whether shifting within a city, to another ROC jurisdiction or across states.
✓ INC-22 Guidance
✓ Address Proof Review
✓ ROC Jurisdiction Support
CLASSIFY · APPROVE · NOTIFY
Identify city limits, ROC jurisdiction and state.
Match property papers, consent and utility records.
File the relevant INC forms and verify records.
✓ Route-specific forms
✓ Premises verification
✓ MCA address records
COMPANIES · REGISTERED OFFICES · ROC JURISDICTIONS
Tell us the present and proposed city/state, whether the ROC jurisdiction changes, and what premises documents you have.
Please do not submit OTPs, passwords, DSC token PINs or complete identity documents through this form.
Share the type of shift and company category. We can identify the relevant approval, premises-proof and MCA filing checks.
REGISTERED OFFICE RELOCATION · MCA GUIDE
This guide explains location-based company registered-office changes under sections 12 and 13 of the Companies Act, 2013. It distinguishes ordinary INC-22 changes from shifts needing INC-23 and order filing.
A company’s registered office is the statutory address used for official communications and company records. It is not always the location where everyday operations, workshops or branches are conducted.
Section 12 of the Companies Act, 2013 governs the registered office and intimation to the Registrar. The correct filing depends on where the company moves, not simply whether the new premises belong to the same owner.
Section 12
INC-22
ROC master data
Branch office
A new trading address or GST place of business does not automatically change the company’s registered office.
Classify whether the move stays within the local limits of the same city, town or village; goes outside those limits while remaining in the same ROC jurisdiction; moves between ROCs within one state; or crosses a state or Union Territory boundary.
Different combinations can trigger member resolutions, Regional Director approvals, alteration of the memorandum or order-based filings. Verify the company’s actual ROC mapping before selecting the e-form route.
Same local limits
Same ROC
Different ROC
Another state
Two nearby addresses can fall in different jurisdictions: a location-based classification is essential.
A change within the same local limits generally follows the simpler corporate-approval and registered-office intimation route, subject to the company’s Articles and current Companies Act rules.
The new premises must still meet registered-office requirements and be supported by proper title, lease or use-consent evidence. Prepare the company’s authorising record and file the relevant INC-22 notification.
Same local area
Premises proof
Authorise shift
INC-22
“Same city” should be assessed against the applicable local limits rather than only the postal city name.
Where a company moves beyond the local limits of its city, town or village but stays within the same ROC jurisdiction, the statutory route generally involves member approval by special resolution under section 12(5).
Check related MGT-14 applicability for the special resolution and submit the registered-office change particulars in INC-22. Ensure all corporate approvals use the exact proposed address.
Outside local limits
Unchanged
Special resolution
INC-22
This route is not the same as changing from one Registrar’s jurisdiction to another within the same state.
A transfer between the jurisdictions of two Registrars in the same state may require Regional Director confirmation under the relevant Companies (Incorporation) Rules and application through INC-23.
Related order filing and address intimation must be coordinated, potentially involving INC-28 and INC-22. Confirm the applicable territorial jurisdictions, notifications and current portal requirements before beginning.
Same state
Changes
Regional Director
INC-23/28/22
A city label alone cannot establish whether the ROC has changed; review official district-wise mapping.
Changing the registered office from one state or Union Territory to another generally involves alteration of the memorandum and approval under section 13, alongside the company’s prescribed resolutions and Regional Director/Central Government process.
INC-23 is the application route described in MCA instructions, with supporting notices and creditor information where required. Order registration and the subsequent address-change filing must be sequenced according to the applicable rules.
Another state
Section 13
INC-23
Order & address
Do not apply the simple local-address INC-22-only approach to an inter-state relocation.
Prepare the appropriate Board and, where required, shareholder notices, explanatory statement, resolutions and minutes. The level of approval depends on the route, particularly a shift outside local limits or a memorandum amendment.
Where a special resolution is passed, determine its MGT-14 filing requirement under applicable provisions. Dates and exact address language should align across minutes, resolutions, MCA forms and property documents.
Board
Special resolution
Minutes
MGT-14 if due
A resolution for one proposed address should not be reused for a different premise or jurisdiction.
MCA INC-22 instructions contemplate documentary evidence that the company can lawfully use the proposed registered-office premises, such as a title document in the company’s name or lease/rent agreement.
The appropriate supporting set depends on whether the company owns or rents the location or uses premises with an owner’s authorisation. Check details of property owner, address, company name and execution.
Owned / rented
Agreement
Owner details
Complete address
A generic declaration without sufficient evidence of the right to use the premises can create validation problems.
Where the company is not the registered owner of the premises, a proper no-objection or authorisation from the owner may be required under the prescribed documentary route. Utility evidence should match the proposed address and meet current MCA recency requirements.
Cross-check building name, floor, door number, street, PIN, district and state across the property record, proof of utility service and e-form. Resolve spelling or address mismatches before filing.
Owner NOC
Utility proof
Address lines
MCA recency
Proof requirements are form-specific; do not assume a bank statement or marketing brochure can replace the prescribed documents.
INC-22 is the core notice of situation or change of registered office filed with the Registrar under section 12 and the Incorporation Rules. The company must provide the exact address, legal use evidence and applicable attachments.
Section 12(4) generally requires notifying the Registrar within 15 days of a post-incorporation registered-office change. Where additional approvals are necessary, verify the correct statutory sequence instead of prematurely filing a final address.
INC-22
Section 12
15 days
Attachments
The 15-day reference is a statutory intimation rule, not a guaranteed consulting turnaround.
INC-23 supports prescribed applications for moving between ROC jurisdictions within a state or changing the state of the registered office. It is not required for every local office shift.
MCA’s instruction kit details route-specific statements, Board authority, advertisements, creditor/debenture-holder records and other support. A compliance review should confirm which attachments are mandatory for the chosen route.
Regional Director
INC-23
Route
Notices
Follow the active INC-23 instruction kit and current rule text, particularly for substantive relocations.
Where a Regional Director or other competent authority order is issued for the shift, prescribed order-registration steps may involve INC-28. The legal effect of the shift depends on the type of transfer and applicable order conditions.
Coordinate the order details with INC-22 and any changed corporate identity or ROC jurisdiction records. Do not mark the change complete based solely on receipt of an approval letter.
Approval order
INC-28
INC-22
Master data
The live MCA master-data record and certificates should be checked after processing where a jurisdiction transfer occurred.
Complex shifts can require newspaper publication, service of notice to creditors or debenture holders, supporting statements and assurances to protect affected interests. Such requirements depend on the applicable INC-23 route.
Pending investigations, prosecutions or particular regulated-sector obligations can affect the proposed transfer. Review the company’s facts before presenting the move as a routine address edit.
Complex transfers
Publication
Creditors
Pending matters
This topic belongs to registered-office relocation, not to the separate “Company Name Change” or “Share Transfer” services.
Indian ROC territorial jurisdictions can be revised by MCA notifications. Check the current mapped ROC for the old and new office districts, particularly in states where multiple Registrar offices serve different areas.
A 2026 MCA portal notice described new ROC location mappings effective 16 February 2026. The company should rely on the live mapping and CIN jurisdiction rather than an older internet checklist.
Old ROC
New ROC
District / PIN
MCA portal
Tamil Nadu companies should be especially careful about district-wise jurisdiction where the old or new premises lie near an ROC boundary.
After the statutory change, update the company’s letters, website and statutory disclosures as required. Reconcile company records, registered-office display, banks, tax registrations, contracts and professional communications.
Keep the approval pack, property documents, MCA acknowledgement, updated master data and internal resolution record together. A consistent post-shift record reduces missed notices and mismatched official correspondence.
Company register
Letters & website
GST / banks
MCA SRN
A company registered-office change is not automatically a GST amendment: update other registrations independently where legally needed.
INC-22 is the principal registered-office intimation form; more complex jurisdiction transfers may require additional approvals and filings.
No. The required approval depends on whether the move crosses local limits, ROC jurisdiction or state boundaries.
A routine move within the same local limits generally does not use the Regional Director INC-23 route; check the actual territory and rules.
A special resolution and applicable ROC filings may be required under section 12(5), with MGT-14 applicability reviewed.
INC-23 applies to prescribed Regional Director approval routes, including transfer between ROC jurisdictions within a state or from one state to another.
It is the prescribed order-filing route in applicable approval-based cases and is coordinated with subsequent company records and INC-22.
A company title record, lease/rental document, owner authorisation and current utility evidence may be relevant according to the premises arrangement.
It depends on whether the company owns the premises or relies on another owner’s consent; follow current form instructions.
Section 12(4) generally provides a 15-day statutory notice requirement for a post-incorporation registered-office change, subject to route-specific procedures.
Yes. District and territorial jurisdiction matter; some transfers require Regional Director approval.
No. GST and other registrations have separate amendment requirements where the change affects their records.
A final MCA submission requires precise premises details and prescribed evidence; confirm the site before executing filings.
For Registered Office Address Change, refer to the current MCA form instruction kits, applicable Companies Act provisions and amendments. Check updates before preparing a live filing.
Educational content only. Apply company-specific facts and the current statutory rules; Online Tax Filings assists with document review and authorised compliance support. No outcome is guaranteed.
Online Tax Filings can help organise documents, review the relevant MCA route, and coordinate compliant submissions relating to Registered Office Address Change.
Tell us the company category and the specific compliance event through the enquiry form. We will identify the next documentation checks.
For your security, do not share passwords, OTPs, DSC PINs or complete identity records in an open enquiry.
INC-22 · INC-23 · INC-28
Map local limits, ROC jurisdiction and state first; then prepare the applicable resolutions and premises documents.
02 · Four Common Registered Office
03 · Shift Within the Same City,
04 · Outside Local Limits but Same ROC
05 · Different ROC Jurisdiction
06 · Inter-State Registered Office
07 · Board, Members and MGT-14 Records
09 · Owner NOC, Utility Bill and
11 · INC-23: Regional Director
12 · INC-28 and Registration of
14 · ROC Geography: District and
Company registered-office relocation, INC-22, INC-23 and related MCA address-verification assistance.
Right jurisdiction. Reliable records.
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